From enquiry to quote in 5 minutes.
From booking to your ops system in zero.
A done-for-you system that automates the manual work between enquiry and booking, so event service businesses respond faster, win more deals, and stop losing 30+ hours a week to admin.
The problem
Event businesses lose money in two specific places
01
Slow response = lost deals
Customers send the same enquiry to 3–5 providers at once. Whoever responds first with a real quote wins. If your turnaround is 24–72 hours, you're losing deals you should be winning. Competitors who are no better than you, just faster.
With Samurai
5 min
average quote turnaround with our system. You respond before competitors even open the email.
02
Manual ops admin is a full-time job you're not billing for
It's not one person doing 40 hours of admin. It's the bookkeeper doing some, the office manager doing some, and you doing some in the evenings. Ten minutes here, a CRM entry there, an invoice when you remember. Nobody owns it, so nobody sees it — but add it up and it's crushing your team.
With Samurai
30+ hrs/wk
saved per client. Hours your team currently spends on admin, handed back.
How it works
Three steps. No manual work.
Enquiry arrives, captured automatically
Email, website form, or WhatsApp Business. Every enquiry lands in one place, logged and ready. Nothing falls through the cracks, even if it comes in at 2am on a Sunday.
Works with: email, website forms, WhatsApp Business
AI drafts your quote within 5 minutes
The system generates a personalised, branded quote using your pricing rules and tone of voice. It lands in your inbox, ready to review and send with one click. Nothing reaches your customer without your approval.
Owner approval on every quote, always
Booking confirmed → ops system updated automatically
Booking accepted? Auto-logged to your ops system, CRM, and calendar. Branded PDF confirmation generated. Automated follow-ups triggered for any leads that go quiet. You don't touch it.
Works with: Current RMS, Onsinch, HubSpot, Pipedrive, GoHighLevel, and more
Pricing
One offer. Clear price.
Setup
£6,500
one-time
- Custom AI quote engine: your pricing rules, packages, and tone of voice
- Integration with email, website form, and WhatsApp Business
- Integration with one existing ops system (Current RMS, Onsinch, HubSpot, Pipedrive, GoHighLevel, or similar)
- Automated branded PDF quote generation
- Automated follow-up sequences for silent leads
- Owner approval workflow: every quote reviewed before sending
- Built-in dashboard: enquiries, response time, quote-to-close metrics
- 4-week delivery from kickoff
- 30-day post-launch support included
Monthly retainer
£600
/month
- System monitoring and uptime
- AI prompt refinement based on what's converting
- Monthly review call with insights and recommendations
- Pricing rule and template updates as your business evolves
- Adding new enquiry sources, channels, or response types
- Priority support
Add-ons available on call: Additional ops system integrations, multi-location setups, custom dashboard builds, advanced reporting, team training. Scope-dependent.
The maths is simple. House of Hud are saving 30 hours per week. Spartan Crew are saving 40. If even half of that applies to your business, the system pays for itself within the first 60 days.
No surprise charges · add-ons discussed upfront · 30-day notice to cancel monthly
Case studies
Real businesses. Real time saved.
House of Hud
Event service supplier
30 hrs/week
saved. Equivalent to nearly a full-time hire's workload, eliminated.
Before
Quote requests coming in through WhatsApp and a shared email inbox. Quotes taking up to 48 hours to put together. Leads not logged anywhere or followed up.
What we built
Automated lead capture into Current RMS. Custom branded PDF quote generation with relevant imagery and auto-calculated pricing. Automated personalised follow-up to silent leads.
Spartan Crew
Event service supplier
40 hrs/week
saved. Over £40,000/year of recovered productivity.
Before
Booking requests landing in a shared email inbox. Team manually creating each booking in their Onsinch system, taking ~10 minutes per job.
What we built
Fully automated booking-to-Onsinch flow. Every inbound booking parsed, validated, and entered automatically.
Who it's for
A good fit is worth being honest about
This is for you if...
- UK event service businesses: catering, venues, DJ/entertainment, photography, AV/equipment hire, party rentals
- Handling 20+ enquiries per month
- Rule-based pricing or predictable booking flows
- Losing hours every week to manual quote writing and ops entry
- Want faster response times without hiring more staff
This isn't for you if...
- Bespoke event planners where every quote is fully custom
- Businesses doing fewer than 20 enquiries per month
- Businesses where every deal has completely custom pricing
- Complex multi-touch B2B sales with 5+ meetings before close
- Businesses where creative decisions are the core of the work
Honest framing
What this doesn't do
We don't pretend to handle things we don't. If your business is mostly the items below, we're not the right fit, and we'll say so on the discovery call.
- Replace your sales team
- Handle complex multi-touch sales cycles (high-end events with 5+ meetings before close)
- Negotiate prices dynamically
- Handle B2B enterprise or government tender processes
- Make creative decisions for you (event design, styling, theming)
About
Built by people who know the problem
Samurai Solutions is a UK agency that has been generating event service enquiries for clients since 2024. We've watched too many of those enquiries get lost to slow response times, and too many client teams burn out on manual booking admin.
This system is what we built to fix both.
We work exclusively with event service businesses. We know the workflows, the ops systems, the seasonal cycles, the margin pressures. The work is built for you specifically, not retrofitted from a generic automation template.
FAQ
Common questions
Get started
How the process works
Discovery call (30 min)
We walk through your current enquiry flow, pricing, and biggest bottlenecks. You see if the offer fits. If not, we tell you upfront.
Onboarding, week 1
We capture your pricing rules, templates, and ops system access. You spend 2–3 hours total. We do the heavy lifting from there.
Build, test, launch (weeks 2–4)
System built and tested with real enquiries, then handed over. By week 4 you're getting drafted quotes in minutes and bookings flowing automatically.
Ready to stop losing enquiries to slow responses?
Book a free 30-minute discovery call. We walk through your current setup, confirm the fit, and show you exactly what we'd build. No obligation.
4-week build · 30-day post-launch support included · 30-day notice to cancel monthly